Build public tender responses on the strength of your evidence.
BidFlow drafts NHS, council and private-sector IT tender responses from your own certifications and case studies. Designed to be grounded in your evidence and ready for human review.
Strong tender responses need evidence, time and judgement. BidFlow helps teams organise that evidence, draft responses and focus their review before the deadline.
From tender notice to submitted bid
One workspace designed to connect draft responses with evidence your team can check before submission.
Connect your evidence
Bring your certifications, policies, accreditations, case studies and past winning answers into one secure knowledge base.
Draft evidence-first
BidFlow drafts responses from your own evidence and can surface supporting sources for your team to check.
Review and submit
Review the decision-support score, verify factual and commercial statements, edit the draft and approve the final export.
One system for every tender
Knowledge base
Your certs, policies and best answers, searchable and reusable across every bid your team writes.
Tender triage
Assess imported opportunities for fit against the capabilities and evidence you provide.
Evidence-first drafting
Create drafts using relevant certifications, policies and case studies from your knowledge base.
Confidence scoring
Use internal grounding, compliance and win-theme indicators to focus human review before submission.
Compliance checks
Flag missing evidence and word-count limits against the tender's own requirements, before the deadline.
Outcome analytics
Track bids opened, submitted, won and lost to review your own recorded tender history.
Every answer, grounded in proof you can defend
Procurement officers reward specifics. BidFlow is designed to draft from your real certifications and delivered work and surface supporting sources, so your team can verify each statement before submission.
- »Source references help reviewers trace supporting material
- »Prompts are designed to avoid unsupported credentials and statistics; human verification remains required
- »Reuse a winning answer across similar tenders in a click
Northwind IT holds Cyber Essentials Plus, independently assessed and renewed in March 2026 Cert.pdf. Our ISMS aligns to ISO 27001 controls, with documented policies for access, encryption and incident response ISMS-v3.
See where a bid needs review before you submit
BidFlow provides internal indicators for grounding, tender-rule coverage and win themes. They help focus review but do not predict an evaluator’s score or procurement outcome.
- »An internal readiness indicator for the whole bid at a glance
- »Per-answer scores on grounded, compliant and win
- »Clear next actions, ranked by impact on the score
Built for public-sector trust
Tender evidence is commercially sensitive. BidFlow uses documented access, data-processing and security controls designed for that context.
Document ownership and data controls
You retain ownership of Customer Data. BidFlow does not use it to train general or shared AI models without your written agreement; international processing is described in our DPA.
Cyber Essentials certified
Independently assessed against the UK government's baseline for cyber security, and registered with the ICO.
Source-aware review
Relevant source material and response history help your team review how an answer was prepared. Customers remain responsible for factual and final-submission checks.
Data-processing terms included · No shared-model training without written agreement.
More control from evidence to final review
Works where your evidence lives
Pull documents from the tools your team already uses, and watch the public-sector portals for opportunities worth a response.
Questions, answered
Plans that scale with your pipeline
Starter
Solo bidders pursuing a handful of public sector contracts
Billed annually as £6,000
- Up to 3 active bids
- 2 users
- Knowledge base (unlimited)
- Tender upload and question extraction
Growth
Small teams running multiple bids in parallel
Billed annually as £18,000
- Up to 10 active bids
- 10 users
- Project management and team collaboration
- Pipeline board and deadline reminders
Scale
Established MSPs with unlimited pipeline and complex requirements
Custom plan to match your pipeline
- Unlimited active bids
- Unlimited users
- Custom evaluator intelligence
- Dedicated customer success manager
See BidFlow on your next tender
Bring an opportunity and suitable source material. We will demonstrate how BidFlow prepares an evidence-led draft for your team to review.